Winterhaven
Festival of Lights

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Join Our Vendor Community.
Serve the Festival.

The Winterhaven Festival of Lights attracts over 200,000 visitors annually, making it one of the largest community events in Southern Arizona. As a vendor, you'll have the opportunity to serve this massive audience while supporting a beloved Tucson tradition that benefits the Community Food Bank of Southern Arizona.

We're looking for select vendors to enhance the festival experience with quality food, transportation services, and parking solutions. Join us in creating magical moments for families, visitors, and community members during this special holiday season.

Apply today and be part of the magic.

Vendor Applications

The Winterhaven Festival of Lights will be adding a select number of new vendors throughout the festival, located mainly at the entrances, as well as a trolley/hayride/trailer application. Below are the available opportunities:


Available Vendor Opportunities

#1 - Limited Trolley Service Offering

Participate as a trolley, bus, hayride, bus or wagon vendor on select nights of the festival.

Service Type: Transportation services for festival visitors

Location: Festival routes throughout Winterhaven

Schedule: Select nights during the festival

#2 - Limited Food Vendor Offering

Participate as a food or snack vendor at the festival.

Service Type: Food and beverage services

Location: Festival entrances and designated vendor areas

Schedule: Throughout the festival duration

#3 - Official Parking Lot Partner

Provide shuttle service to the festival for a fee, and become an Official Paid Parking Lot Partner.

Service Type: Parking and shuttle services

Location: Off-site parking with shuttle to festival

Schedule: Throughout the festival duration

Why Partner with Winterhaven?

Massive Audience

Over 200,000 visitors annually, including families, snowbirds, and tourists from across Southern Arizona and beyond.

Prime Locations

Strategic placement at festival entrances and high-traffic areas ensures maximum visibility and customer interaction.

Community Impact

Support a beloved 76-year tradition that benefits the Community Food Bank of Southern Arizona, collecting over 37,000 pounds of food annually.

Festival Duration

Two weeks of nightly programming from December 13-27, 2025, providing consistent business opportunities throughout the holiday season.

Vendor Requirements & Guidelines

General Requirements

  • Valid business license and insurance
  • Health department permits (for food vendors)
  • Professional appearance and setup
  • Commitment to festival duration

Food Vendors

  • Pima County Health Department approval
  • Proper food handling certifications
  • Quality, family-friendly menu options

Transportation Vendors

  • Commercial vehicle insurance
  • Driver background checks
  • ADA compliance where applicable
  • Reliable, well-maintained vehicles

Parking Partners

  • Secure, well-lit parking facilities
  • Regular shuttle service schedule
  • Clear signage and directions
  • Reasonable pricing for visitors

Application Process

1

Review Opportunities

Choose the vendor opportunity that best fits your business

2

Complete Application

Fill out the appropriate application form with all required information

3

Review Process

Our team will review your application and contact you within 2 weeks

4

Get Approved

Sign agreements and prepare for the festival season

Questions about the application process?

Contact us at info@winterhavenfestival.org or call (520) 555-0123

Winterhaven Public Events
PO Box 42634
Tucson, AZ 85733

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